ABC - HAWAII CHAPTER OFFICE

Position Title:	Executive Coordinator
FLSA Status:	Exempt
Reporting Supervisor:	President/CEO
Location:	Honolulu, Hawaii
Salary Range:	$60-$70K

 

TO APPLY: send resume to Jeff Alameida, [email protected].

ABC values the highest levels of personal and corporate standards of behavior characterized by responsibility, accountability and integrity, with demonstrated personal and industry professionalism by all participants.

Job Overview

As an Executive Coordinator, your main responsibility is to support the marketing, operational, and financial activities of the President/CEO. You will oversee projects, execute leadership's OKRs, and facilitate communication with stakeholders. Additionally, you will provide support to the President/CEO's daily workflows.

As a Chapter advocate, you'll need to be adaptable, a critical thinker, and a proactive problem-solver. You'll use your knowledge of sales and marketing, program and project management, and organizational and financial operations to manage day-to-day operations and membership priorities while building relationships with external stakeholders.

This role presents a distinctive opportunity for your professional growth and development, enabling you to enhance your skills and play a crucial role in the accomplishments of our organization. Your commitment to precision, efficiency, and innovative thinking directly contributes to the success of the Chapter, making you an invaluable asset to our team. This is an external-facing role based in our office.

PRIMARY RESPONSIBILITIES 

Membership, Operational and Financial Administration (60%)

• Serve as the secondary point of contact when the president is unavailable, supporting member onboarding, responding to prospect inquiries, and promoting positive member relations using the ABC Sales Process.
• Support the President, chapter staff, and contractors in meeting ongoing financial, regulatory, and operational requirements, including managing vendor relationships, organizing events, implementing marketing priorities, and enhancing overall organizational effectiveness.
• Collaborate with the President to schedule and coordinate meetings with the board, and key external stakeholders and prepare agendas, marketing and M&E campaigns, background research, talking points, presentations, and minutes.

Project Management (30%)

• Manage high-priority projects in close collaboration with the President.
• Assist in identifying and responding to funding solicitations.
• Coordinate and support organizational priorities and workflows.
• Create, update, and implement internal systems, technologies, policies, and procedures to ensure alignment, compliance, and effectiveness.
• Collaborate with the President and Board of Directors to manage, and support the organization’s annual goals and long-term strategic plan.
• Be proactive in identifying potential issues in projects, industry happenings, outgoing communications, or the president's agenda items.

External Relations and Growth (10%)

• Build and maintain relationships with community organizations, government agencies, and other stakeholders to enhance service delivery and expand resources for members.
• Represent the organization at meetings and events, sometimes on behalf of the President; capture key takeaways; and ensure the President is up to date on needed follow-up actions.
• Participate in networks and coalitions focused on member services.
• Engage in growth-minded development; participate in conferences, workshops, and training sessions to remain current on the best practices and member needs.

Knowledge, Skills, and Abilities 

The ideal candidate will possess the following competencies:

• You possess a strong passion for the organization’s cause.
• You have excellent communication and interpersonal skills and are a self-motivated team player with strong organizational and multi-tasking skills.
• You possess a positive attitude, creative mindset, and entrepreneurial spirit.
• You have a strong passion for the mission and are adept at working independently and in teams on projects from inception to completion.
• You have at least five years of professional experience in a entrepreneurial setting, strong analytical and finance/marketing skills, and are comfortable with digital platforms and data systems.
• You update your job knowledge by participating in educational opportunities and maintaining personal networks.
• Must possess a valid Driver’s License and must be eligible to be insured under company vehicle insurance policy.
• Travel may be required and includes up to overnight.

This job classification is subject to modifications and changes in work assignments by management. The position is exempt, which means the employee spends more than 50% of their time performing duties consistent with the job description. If job duties change and the employee is not performing exempt duties more than 50% of the time, they must inform management immediately.

IMPORTANT NOTICES 

Nondiscrimination

It is the continuing policy of ABC, Hawaii Chapter to take affirmative action to assure equal opportunity for all current and prospective employees without regard to race, color, national origin, ancestry, gender, gender identity or expression, sexual orientation, age (40 or older), genetic information, personal appearance, marital status, familial status, family responsibility, pregnancy or other pregnancy-related conditions, childbirth, disability, military/veteran status, citizenship status, religion or political affiliation, past convictions or incarceration, prior psychiatric treatment, or any other status protected by federal or state law, local ordinance or Executive Orders. ABC, Hawaii Chapter is an Equal Opportunity Employer.

Disability Specifications

ADA: ABC Hawaii Chapter will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and any relevant state law.

Physical Demands

Job duties involve speaking, listening, sitting, and using hands and fingers. Occasionally, the employee may need to stand, walk, reach, climb, stoop, kneel, crouch, or crawl. Close vision is required for this job.

Work Environment

Office work with occasional exposure to machinery and vehicles. Moderate noise level.

ABC's Position Descriptions provide a general overview of the job's nature and level of work. They are not exhaustive and do not create a contract or guarantee employment. ABC may modify these descriptions at any time without notice.